Easy Read Guidelines
These guidelines were created by Katie Grant of Raincharm; used here with permission.
Top tips for producing documents in Easy Read
Easy Read formats are aimed at adults and should not be childish or cartoon-like.
- Write using clear text.
- Use a minimum of 16 point for body text.
- Keep sentences short – 20 words maximum.
- Break up text with bullet points.
- Use fact boxes to explain complex terms.
- List the boxed words at the back of the document.
- Do not use abstract terms.
- Use humour but only if appropriate.
- Do not use acronyms – spell words out in full.
- Do not use jargon.
If used in the right way, pictures can be very powerful and should support the text by making content easier to understand.
- Use images to support words.
- Use the correct image in the correct place.
- Images should be easy to understand – keep as clear and simple as possible.
- Only show one idea at a time.
- Use pictures to illustrate the most important points – not all text will need an image next to it.
- Do not use abstract images.
- Think about combining photographs and images.
- Use images that represent your audience and that they can relate to.
- Drawings are better than photographs at showing a single concept or a key message.
- Keep the image on a clear background so it is easy to see.
Lots of people with a learning disability have other impairments too. Producing audio formats can really help them to have access to and understand information.
- Keep recordings short and to the point.
- Make sure the voices used are clear, easy to hear and speak at the right pace.
- Avoid any background noise which can make it difficult for the listener to concentrate.
- Find out what formats your audience prefer. Some people still use cassettes in preference to CDs or other multimedia formats.
- If you do produce cassettes, make sure the recording begins with a short introduction about what the information is about and when to turn the tape over.
- Let the listener know when it is time to turn over the page.
- Label all recordings carefully detailing where/who it is from and how long it lasts.
- Audio allows people to listen to long documents in stages and to replay parts over again.
- Audio allows people the option of listening to documents in private.
- Make sure the recorded version matches with the print so people can use the two together if they wish.